"Suppliers will lose the opportunity to transact with the Government if they are still not eP enabled"- due to Surat Ketua Setiausaha Perbendaharaan S / K.KEW / PK / EP / 1100/000000/143/23 Jld.3(7) dated 3 December 2002
Reminder
"The use of eProcurement logo for any purpose in any form either published or electronics is absolutely forbidden unless with the written permission from eProcurement Unit."
eProcurement is an electronic procurement that allows supplier to sell their goods and services to the Government via Internet. It is an electronic procurement system that interconnects sellers and buyers communities within safe and guaranteed environment. eProcurement allows suppliers to register or renew their registration with Ministry of Finance via Internet.
Q2 What are the benefits of using eProcurement?
The online procurement process improves efficiency and offers faster turnaround operation time between suppliers and the Government.
Benefits of eProcurement to the Government:
Offers more effective and efficient procurement process which aligned with the nation's transformation towards K-economy.
Reduce operation time and cost.
Variety of better and latest product.
Updated list of product information and price are provided online thus assist the Government buyers in making the best choice.
Develops knowledgeable and skillful man power especially in IT.
Better buying and selling process. eProcurement also allows Government buyers to track back and do auditing for procurement processes that had been done.
Benefits of eProcurement to suppliers:
Suppliers are easy to contact at any time and anywhere.
Allows transformation of suppliers to eBusiness and prepare an access for eBusiness ability.
Stimulate chances and offers for the acceptance of eBusiness concept.
Broaden the advertisement target.
Borderless advertisement at the lowest price.
Simplify the manual processes thus reduce the administrative and operation costs.
Faster payment via Electronic Funds Transfer (EFT).
Q3 How to apply for training?
Government's user that interested in eProcurement training may submit written application to Training Section of eProcurement Unit.
Supplier's training is conducted by Commerce Dot Com Sdn. Bhd. Please contact Commerce Dot Com Sdn. Bhd for further inquiries.
Q4 How to apply for smart card?
Fill in details in eProcurement User's Form (Appendix B) with attached copy of IC and fax it to 03-7985 7744.
Q5 How to apply for smart card reader?
To apply smart card, please call GITN at 03-2240 0708.
Q6 How to find item for online purchasing?
Log in as Requisitioner and follow steps below:
Manage Order - Catalogue Search - Parametric Search/Advance Search - Key in searching information and click on Search button.
Q7 How to check status for a Local Order?
Log in as Approver and follow steps below:
Manage Order - Various Search - Select Document Type -Key in document information or received date and Select document status - Click on Search button.
Q8 How to cancel a Local Order?
Log in as Approver and follow steps below:
Manage Order - Purchase/Service Order Cancellation - Select Purchase/Service Order Type and Status Purchase/Service Order - click on Search button. Select order to be cancel in the Action Bulletin by clicking on Cancel button in the Action column.
Attention: Only the Local Order with the status Pending Fulfillment or previous state and Service Order (offline) with the status Pending Service Rendered Note Update or prevoius state can be cancelled. As for the Service Order (online) with the status Pending Online Service or previous state can be cancelled.
Q9 How check the status of Purchase/Service Order?
Any user can log on and follow steps below:
Manage Order - Multi Search - Selct document type - Key in document information or date reveived and select document status - Click on Search button.
Q10 What action needs to be taken if the Local Order listed in the Action Bulletin is cancelled automatically?
Automatic cancellation happens when eProcurement system is not received any responds from eSPKB system in 2 minutes for VOT book updating. Approver needs to approve again the Requisition and eProcurement system will display new order number.
Q11 How to apply for registration with Ministry of Finance?
Registration with Ministry of Finance is done online via www.eperolehan.gov.my by fill in the ePerolehan Registration Form electronically.
Q12 How much is the charges for registration?
The charges for each new registration is RM450.00 for 3 years validity.
Q13 How to make the payment?
Payment is in a form of Money Order/Postal Order/Bank Draft or Cross Cheque to Commerce Dot Com Sdn. Bhd. with "A/C Payee Only". The payment can be made either by mail or walk-in to to any of these address:
eP Shoppe
d/a Bahagian Perolehan Kerajaan, Kementerian Kewangan Malaysia, Tingkat Bawah, Blok Utara, Pusat Pentadbiran Kerajaan Persekutuan, Presint 2, 62592 Putrajaya
Tel: 03-88823000
or
Commerce Dot Com Sdn. Bhd.
Tingkat 2 Bangunan Amtek 15 Jalan Tandang 46050 Petaling Jaya, Selangor
Tel: 03-79857777
For Direct Payment via Credit Card or Cash, please ensure:
Payment made at any Malayan Banking Bhd (Maybank) branch.
Payment made into account number : 562142800978.
Write the MOF Registration Number (eg: 357-XXXXXXXX or 465-XXXXXXXX) and the Company's Name on the Maybank's slip deposit.
Q14 How to check the registration status?
User can either log on to ePerolehan via Supllier's Registration Module at www.eperolehan.gov.my, under Supllier/Consultant menu and key in the user ID and password created during previous online registration, or call HelpDesk at 03-7985777 or emel to bantuan@eperolehan.com.my, and attach application reference number for further assistant.
Q15 How to renew the registration?
Renewing registration is done online via Supllier's Registration Module at www.eperolehan.gov.my, under Supllier/Consultant menu and key in the user ID and password created during previous online registration. Link to Renewal Registration is under the Profile's Menu.
Disclaimer: The Government of Malaysia and the Ministry of Finance shall not be liable for any loss or damage caused by the usage of any information obtained from this site. Companies referred to in this website shall not be construed as agents nor as companies recommended by the Ministry of Finance.
Contact Us :
Tel. No. : 03-8312 7270 Fax No. : 03-8312 7271
Unit ePerolehan,Kementerian Kewangan Malaysia, Helang Block, Cyberview Gardens, 63000 Cyberjaya, Selangor Darul Ehsan
